Monitoring and Evaluation Systems require twelve main components in order to function effectively and efficiently to achieve the desired results. These twelve M&E components are discussed in detail below:
1.ï¿½ï¿½ï¿½ï¿½ï¿½ï¿½ Organizational Structures with M&E Functions
The adequate implementation of M&E at any level requires that there is a unit whose main purpose is to coordinate all the M&E functions at its level. While someentities prefer to have an internal organ to oversee its M&E functions, others prefer to outsource such services. This component of M&E emphasizes the need for M&E unit within the organization, how elaborate its roles are defined, how adequately its roles are supported by the organizations hierarchy and how other units within the organization are aligned to support the M&E functions within the organization.
2.ï¿½ï¿½ï¿½ï¿½ï¿½ï¿½ Human Capacity for M&E
An effective M&E implementation requires that there is only adequate staff employed in the M&E unit, but also that the staff within this unit have the necessary M&E technical know-how and experience. As such, this component emphasizes the need to have the necessary human resource that can run the M&E function by hiring employees who have adequate knowledge and experience in M&E implementation, while at the same time ensuring that the M&E capacity ofthese employees are continuously developed through training and other capacity building initiatives to ensure that they keep up with current and emerging trends in the field.
A prerequisite for successful M&E systems whether at organizational or national levels is the existence of M&E partnerships. Partnerships for M&E systems are for organizations because they complement the organizationï¿½s M&E efforts in the M&E process and they act as a source of verification for whether M&E functions align to intended objectives. They also serve auditing purposes where line ministries, technical working groups, communities and other stakeholders are able to compare M&E outputs with reported outputs.